> ## Documentation Index > Fetch the complete documentation index at: https://memberpulseptyltd.mintlify.site/llms.txt > Use this file to discover all available pages before exploring further. # UJ-C-012: Create Event > Client staff creates a new event with all configuration options ## Journey Overview | Attribute | Value | | -------------- | -------------------------------------- | | **Journey ID** | UJ-C-012 | | **Actor** | Client Admin / Staff | | **Goal** | Create a new event for members | | **Trigger** | Organization needs to host an event | | **Outcome** | Event created and optionally published | ## Preconditions * Staff has ROLE\_CLIENT\_ADMIN permission * Event categories configured * Ticket types defined (if paid) ## Journey Flow ```mermaid theme={null} flowchart TD A[Navigate to Events] --> B[Click Create Event] B --> C[Enter basic details] C --> D[Set date and time] D --> E[Configure location] E --> F[Add tickets] F --> G[Add speakers] G --> H[Configure CPD] H --> I[Set visibility] I --> J{Save as?} J -->|Draft| K[Save as draft] J -->|Publish| L[Publish event] K --> M[Event saved] L --> M ``` ## Detailed Steps Navigate to Events: * Client Portal → Events * Click "Create Event" or "+" Enter event details: ``` ┌─────────────────────────────────────────────────────────────┐ │ Create Event │ ├─────────────────────────────────────────────────────────────┤ │ │ │ Step 1: Basic Information │ │ ───────────────────────── │ │ │ │ Event Title * │ │ [________________________________________________] │ │ │ │ Short Description * │ │ [________________________________________________] │ │ Used in event cards and emails │ │ │ │ Full Description * │ │ ┌─────────────────────────────────────────────────────────┐ │ │ │ [Rich text editor with formatting] │ │ │ │ │ │ │ │ │ │ │ └─────────────────────────────────────────────────────────┘ │ │ │ │ Event Type * Category * │ │ [○ Live ○ Online ○ Hybrid] [Select Category ▼] │ │ │ │ Featured Image │ │ [📷 Upload Image] Recommended: 1200x630px │ │ │ │ [Next: Date & Time →] │ └─────────────────────────────────────────────────────────────┘ ``` Configure event schedule: | Field | Description | | ---------- | --------------------------- | | Start Date | Event start date | | Start Time | Event start time | | End Date | Event end date | | End Time | Event end time | | Timezone | Event timezone | | All Day | Toggle for all-day events | | Multi-day | Toggle for multi-day events | **Options:** * Single day event * Multi-day event (conference) * Recurring event (series) * Schedule for later publishing **For Live Events:** ``` ┌─────────────────────────────────────────────────────────────┐ │ Location (Live Event) │ ├─────────────────────────────────────────────────────────────┤ │ │ │ Venue Name * │ │ [Convention Center ] │ │ │ │ Address * │ │ [123 Main Street ] │ │ │ │ City * State * Postcode │ │ [Sydney ] [NSW ▼] [2000 ] │ │ │ │ [🗺️ Preview on Map] │ │ │ │ Parking Information │ │ [________________________________________________] │ │ │ │ Access Instructions │ │ [________________________________________________] │ │ │ └─────────────────────────────────────────────────────────────┘ ``` **For Online Events:** ``` ┌─────────────────────────────────────────────────────────────┐ │ Online Event Configuration │ ├─────────────────────────────────────────────────────────────┤ │ │ │ Meeting Platform │ │ [○ Zoom (Auto-generate) ○ Manual Link] │ │ │ │ If Zoom Auto-generate: │ │ Meeting will be created automatically when event is saved. │ │ │ │ If Manual: │ │ Meeting Link │ │ [https://zoom.us/j/... ] │ │ │ │ Access Password (optional) │ │ [________] │ │ │ │ Join Instructions │ │ [________________________________________________] │ │ │ └─────────────────────────────────────────────────────────────┘ ``` Set up ticket types: ``` ┌─────────────────────────────────────────────────────────────┐ │ Tickets │ ├─────────────────────────────────────────────────────────────┤ │ │ │ ☐ Free Event (no tickets required) │ │ │ │ Ticket Types: │ │ ┌─────────────────────────────────────────────────────────┐ │ │ │ Name: [Member Ticket ] │ │ │ │ Price: [$99.00 ] Quantity: [100 ] │ │ │ │ Description: [Standard member admission ] │ │ │ │ Available: [Start Date ] to [End Date ] │ │ │ │ [🗑️ Remove] │ │ │ └─────────────────────────────────────────────────────────┘ │ │ │ │ ┌─────────────────────────────────────────────────────────┐ │ │ │ Name: [Non-Member Ticket ] │ │ │ │ Price: [$149.00 ] Quantity: [50 ] │ │ │ │ Description: [Non-member admission ] │ │ │ │ [🗑️ Remove] │ │ │ └─────────────────────────────────────────────────────────┘ │ │ │ │ [+ Add Ticket Type] │ │ │ │ Early Bird Settings: │ │ ☐ Enable early bird pricing │ │ Discount: [20 ]% until [Date ] │ │ │ └─────────────────────────────────────────────────────────────┘ ``` Add event speakers: | Field | Required | | --------------- | ----------- | | Name | Yes | | Title/Role | Yes | | Company | No | | Bio | Yes | | Photo | Recommended | | Is Main Speaker | Toggle | **Options:** * Add new speaker * Select from speaker library * Import from LinkedIn Set CPD points: ``` ┌─────────────────────────────────────────────────────────────┐ │ CPD Points │ ├─────────────────────────────────────────────────────────────┤ │ │ │ ☑ Award CPD points for attendance │ │ │ │ CPD Category: [Professional Development ▼] │ │ Points: [6 ] │ │ │ │ ☐ Auto-award on check-in │ │ ☐ Require minimum attendance (online) │ │ Minimum: [80 ]% of event duration │ │ │ └─────────────────────────────────────────────────────────────┘ ``` Set event visibility: | Setting | Description | | ------------ | -------------------------- | | Public | Visible to all, searchable | | Members Only | Requires login | | Draft | Not visible | | Private | Invite only | **Publishing Options:** * Publish immediately * Schedule publishing date/time * Save as draft Review all settings and create event. On creation: * Event record saved * Zoom meeting created (if enabled) * Event indexed for search * Notifications sent (if configured) ## Related Entities * [`Event`](/entities/core/event) * [`Event Ticket`](/entities/core/event-ticket) * [`CPD Category`](/entities/core/cpd-category) ## Related Journeys * [UJ-C-013](/client/journeys/configure-tickets) * [UJ-C-014](/client/journeys/assign-sponsors) * [UJ-C-017](/client/journeys/clone-event) ## Acceptance Criteria ### Frontend * [ ] Multi-step event creation wizard * [ ] Rich text editor for description * [ ] Image upload with preview * [ ] Date/time pickers with timezone * [ ] Location configuration (live/online) * [ ] Ticket type management * [ ] Speaker management * [ ] CPD configuration * [ ] Visibility/publishing options * [ ] Draft saving ### Backend * [ ] `POST /api/events` - Create event * [ ] `POST /api/events/{id}/tickets` - Add tickets * [ ] `POST /api/events/{id}/speakers` - Add speakers * [ ] Zoom integration for online events * [ ] Event validation ### Permissions * [ ] ROLE\_CLIENT\_ADMIN can create events ### Business Rules * [ ] End date after start date * [ ] At least one ticket type (or free) * [ ] Zoom meeting created on publish * [ ] CPD rules validated ### Error Handling * [ ] Validation errors displayed * [ ] Zoom creation failure handling * [ ] Image upload errors